How to Manage Multiple Projects: 5 Common Mistakes to Avoid

how to manage multiple projects

Working on multiple small projects may look easier and less complicated than working on large ones, but, these types of projects have their own challenges.

Because of the size of these projects, usually planning is skipped, and. Most projects underestimated the required time. Also, one project may get more focus and priority than the other ones.

The key to smooth functioning of all your projects at the same time, you need to have perfect planning, clear definition of all the project tasks and who’s responsible for each one.

Below are common mistakes you can avoid on how to manage multiple projects simultaneously:

1. No planning

Small projects are usually left with no planning either because you think there’s no need to put a plan for such small projects or there’s no time for planning them. Although you think you are saving time by skipping planning, but the time you spent on planning these projects will save a lot time in the next stages of these projects and ensure that you will stay in control of all projects.

Planning is the key success to manage small projects. You must define each project’s task even it’s a small task, as long as it will be done by one of your team then it must be defined, also you need to put a milestone with a deadline for each stage of your project for easier flowing project’s progress.

2. Unrealistic deadlines

Because these projects are small they usually underestimated and end up with putting deadlines that can not be met, because either you didn’t consider all the project tasks, you didn’t consider other projects that currently running or you didn’t consider the capacity your team.

You can avoid this problem by clearly define the time for each task and assign this task to a proper team member.

3. No clear task delegation

Although you planned your project and defined its tasks, this planning means nothing if you didn’t clearly define who’s responsible for each task. By doing so you will have a full view of your team capacity and you will know whether you can take on a new project or not.

4. Poor communications

Because your project is small, you may think that it will flow smoothly and there will be no problems along the way, but problems happened and with no communications with your team, tasks may be delayed waiting for discussion or response about it. Having a good communication with your team, will ensure the smooth running of your projects and help you to respond faster to each problem or issue happened.

5. Not following of project progress

Following the project progress is also important because you can tell which project are on the plan and which are not so you can make necessary changes on tasks priority or delegation to ensure the delivery your projects in its time.

Managing small projects can be tricky and required a good planning and follow up for each project along the way, using the right tool to help you plan your projects and tasks will save you a lot of time and will ensure the smooth running for all projects.